You can electronically register your documents for the cost of the county filing fee plus a $10 convenience fee. PPDocs, Inc. will charge you monthly for all registration and convenience fees for that month. Most people then print the first and last pages of the saved document and attach it to the original documents that never left your office. This package can then be sent to the final destination, whether it is the title insurance company, the lender, or the new owner. Each newly added document must contain a cover page that complies with section 27361.6. The reason for the reinclusion must be indicated on the cover page. Here`s an FAQ from the eRecording partner network that breaks down electronic recording, how the process works, what companies need for electronic recording and the benefits it offers. To understand what documents have been or need to be registered, contact your regional and state admissions department. Some states have also passed admission laws, which govern the keeping of official records. As with any transaction, keeping an official written record and keeping a record of a sale or change of ownership are important elements of verifying the history of a particular property or purchase. Registration — the act of including a document in official county records — is an important process that provides a traceable chain of ownership for a property. There are more than 100 types of documents that can be registered, depending on the type of property and the type of real estate transaction.
The most common documents include mortgages, deeds, easements, seizures, forfeiture, leases, licenses, and fees, among others. The system encrypts and securely transmits documents to the courthouse. Upon receipt, the court will seize the documents and return them safely to you with the registration stamp and other appropriate information. This process is usually done in minutes to hours instead of days or weeks. This means that the person who registers first has first legally recognized their lien, mortgage or deed. Other types of admissions laws consider whether a person constructively recognizes an admission. Still others look at both record communication and constructive communication to determine who takes precedence. The acts of registration of “race” are easy to describe. In a racial state, if two people have a legitimate right to property, the person who registers the act first has a superior title claim over the other person.
Because each state and county has its own laws about what needs to be registered, there are tiny differences in record-keeping requirements on what is required. For example, for Los Angeles County, all “couriers, third-party agents, attorneys` services, and couriers must file deeds, escrow deeds, leases, and notices of default filed for registration.” The best way to describe the electronic registration process is to think of the Internet as an electronic version of your current lawsuit or FedEx package. Electronic registration is another option for document delivery. Documents are digitized, transformed into images and securely transmitted to the courthouse via a secure website. The image is taken at the courthouse and sent back to you via the same secure internet connection. Requires original signatures on any instrument, document or communication submitted for registration, unless otherwise required by law. A certified copy is also acceptable. Each state has its own system for registering property registries and the various requirements that accompany it. The main real estate documents list ownership, encumbrances and priority of privileges. These are used to maintain proper real estate transactions.
The types of documents available for electronic registration vary from county to county. Electronically registered instruments have not been fully adopted by major lenders. It is recommended that you contact your investor to check if they accept electronically registered instruments. Laws known as Acts of Admission are in force in most states. Registries establish procedures by which individuals can file copies of real estate documents such as deeds, liens and mortgages. The records also establish the primacy of real property rights among persons with competing claims. When a person brings a document to a scribe`s office for submission, the writer`s office charges a registration fee for the submission. When the person submits the fee and all duplicates must be submitted, the recorder assigns a number to the document. The recorder also records the time and date of filing by stamping the document with a “date stamp” and attaching a stamp with the date and time. The recorder then writes the stamped document to the public folder. Under state record-keeping laws, the date a document is registered can be of great importance. Some state record-keeping laws provide that if two persons each claim a lien, hypothec or deed in respect of land, the person who first registers the lien, hypothec or deed takes precedence over the other person.
If a document is rejected, you will not be charged any registration fees or transaction fees. The document will be returned to you by the county as a reason for refusal. You can then make the necessary corrections and return the document. If a document in a package that contains multiple documents is rejected, the entire package is returned to you so that you can maintain the integrity of the document capture task. In reality, registration systems vary from state to state and are determined by the laws of each state. Not all States use an instrument picking process to track securities; Some States use cadastre systems instead. In all cases, it is the responsibility of the local county or state to ensure that these official documents are kept on file. The act of registering a document gives the public so-called “implied notice” that the document has been submitted. “Constructive communication” means that when the document is submitted, it is assumed that the public is aware of the submission and has taken note of it, as the individual can easily view the submission in the public record. Registered documents do not indicate who owns an asset – rather, it is the function of a title that determines the rightful owner of the asset. Rather, registered documents are disclosed to resolve disputes between parties with competing claims to property.
For example, if two different applicants have contradictory acts on a property, the seizure date can be used to determine the ownership calendar. In most cases, these public documents provide clarity, and usually the owner is considered the rightful owner with the most recent deed. In case of problems, it would be desirable to seek legal assistance. To use electronic registration, you need a computer with an up-to-date Internet browser, access to a scanner and access to high-speed Internet. Many popular title and completion software also integrate with electronic recording providers to save you time and steps. In addition, you need a contract with an electronic registration provider. The contract will define you as a qualified registrant and outline the process of paying the registration and filing fees. In the case of mortgage liens, courts use the date of registration to determine the priority for which the liens must be paid first. Our staff will act as additional eyes and review your documents to ensure that all compliance requirements are met.